I wish I had a “Paperless Office”. This is a term or expression that can come to mind when thinking about the office clogged with paper, the problems controlling it and access to paper-based files not only within the office but also now as more and more people opt for home working.

Although eliminating paper is possible in most cases it may not be totally necessary or practical. Taking on a Total Solution will require a lot of time and cost bearing in mind that the company must keep functioning during this transition. 

A possible better solution may be to look at the problems department by department and even to individual applications within the departments.

Like our case study on the Housing Association this approach can eventually lead to the same end but offers a simpler more cost-effective way to get started today. Combining Digital Papers Scanning Bureau services to clear the back files and the DMS (Document Management Software) Digital Paper can provide a solution to replace all your files and data and hold them electronically.

Once the archiving has been completed options for the best way forward to scan incoming mail can be considered and either using our PO Box Service or distributing these electronically through the DMS to the department or person who would be responsible for dealing with the matter.

Let’s consider some of the benefits just with the basic solutions: -

• Clear cluttered desks

• Stop the continued growth of Paper Files

• Allow secure user access to documents and files from their Desktop

• Remove refiling

• Clear Cabinets and the use of expensive File Hangers and Folder

• Free up valuable office space

• Provides automatic disaster recovery

• Enables Home and Hot Desk working

• Provide a better working environment

We offer Free Advice and Consultation so why not give us a call on 01306 735201 email enquiries@dp-lt.co.uk or click on the Contact Us below.

We have helped with solutions for the following: -

• HR Files

• Patient Files

• Student Records

• Purchase Ledger Invoices

• Works Orders

• Delivery Notes

• Help to Buy Applications

• Drawings

• The list goes on.