Allowing seamless integration so staff working from home can work as if their “Home Office” were part of the “Companies Office”

is a vital part in providing members of staff access to files and data to allow them to be able to deal with queries and other company matters. Finance Files, HR and Medical Records, Client and Customer Files.

We have added some new functions to our "Cloud Doc" Document Management Software and Service Bureau and three options to deal with the paper archive held in rows of cabinets.

• Collect, Scan and Index all existing files uploading to Cloud Doc to provide Search,View and Printing
• Store to Scan so all records are collected with the scanning cost spread and scheduled over an agreed period also providing for urgent files to be added when required.
• Scan on demand where only files needed would be scanned and uploaded.

“Cloud Doc” provides via your Desktop total security of access to your Files and Data and complies to all GDPR requirements. All actions are under the umbrella of “Cloud Doc”. No external email is used for Data Transfer. 

New functions: - 

Allows the Post is scanned into a New Documents tray from where it is distributed to Individual Users or Departments In trays for review and processing. All new mail can be redirected to our Bureau for processing or through an internal set up.

Cloud Doc allows documents to be passed between colleagues with the option to add notes requesting action and for replies with  comment and reviews, 

Provides each authorised user the ability to add and file a new document in the same way as adding to a paper file.

 

These are in addition to the basic modules for: -

• Searching Viewing and Printing

• Multi-Level Indexing

• PO Box Service

• Full User Administration 

• Full Data Auditing

• Document Versioning

• Bureau Service for Back file scanning 

 So, would a New Normal of working from home help companies to continue in business, retain key staff and help reduce crippling overheads and make each Home Works Office part of your companies “Virtual Digital Office”

The extra-long-term benefits and cost savings that could be achieved with the use of "Cloud Docs" Software and Management Software Technology include:-

i. allow staff to work from home or the office

ii. provide staff full access to all data wherever they are working

iii. be able to securely receive and view their post via their desktop

iv. open and read files currently held in paper archives

v. exchange files and documents with other staff as if working in the office 

vi. switch on their Laptop or Tablet and just start working with Total Security

vii. file documents and update files in real time

viii. system provides automatic disaster recovery and is 100% GDPR compliant 

Apart from providing your staff a seamless working environment could the mix of Home and Office working and the Digital Office permanently cut your overheads? It may not need a lot to provide significant savings. Allow anywhere between 125 and 225 usable square feet of office space per desk. 13 square feet for every filing cabinet. Plus, Heating, Lighting and Social Areas!!!

Give Digital Paper Limited a call as we can provide a FOC costing and discuss our wide range of solutions to help. Click below and submit an online form or simply call Colin on 07916 347648