This Six Form Collage produce approximately 1,000 Leavers Student Records per year requiring 4 x 4 Draw Filing Cabinets of space. The Files must be held in secure locked storage so the limited amount of space available had become a major problem.

Digital Paper recommend a simple cost effective solution of scanning the existing archive through its Scanning Service Bureau and then process each years batch of closed leavers files. Retention is only required to meet the Colleges statutory obligations so the scanned documents are combined into Multi Page PDF files with one for each record. Each PDF being titled by the Students Name and Enrolment Number.